8 Quick Tips for Organizing Costumes Backstage, For Community & School Productions

8 Quick Tips for Organizing Costumes Backstage, For Community & School Productions

The backstage area can quickly become a veritable tornado of costume chaos with big casts. I’ve been there; the biggest production I’ve directed so far was The Wedding Singer last year, which had 36 high school-aged actors and lots of costume changes! Yet that’s small potatoes for some; I’ve seen school productions which include entire grade levels… 100+ kids!

Unless you are fortunate enough to have individual dressing rooms for each actor, it’s pretty much a given that there will be one common area where all the costumes are kept, and where actors get dressed before and after a show (separate gendered rooms if you’re lucky, but that’s not always the case — keep these items in mind in that case!). As well, most community and school theatre productions are not staffed by a team of costume designers and dressers; more likely it is the responsibility of a group of dedicated volunteers and/or parents, who need quick and easy ways of keeping the chaos to a minimum.

To keep your costume area sane and tidy, here are some quick tips to help you out.

8 Quick Tips for Organizing Costumes Backstage, For Community & School Productions

  • Start with preventative measures. Make it a rule that actors must help tidy the backstage and keep their costumes neat. Reinforce the idea of teamwork — everyone pitches in. The backstage team are not the actors’ servants. Remind actors that if a costume piece gets dirty, wrinkled, or goes missing, it’s the actor’s responsibility to figure out the situation (and get help, if needed) BEFORE the next performance!

 

  • Keep a written list of each item that each actor has, so the actors and costume team can refer to it. For example:

    Kevin – white button down shirt, black pants, piano key necktie, black dress shoes
    Sophie – white button down shirt, black skirt, white apron, black character shoes
    Kyla – burgundy corset, red leather jacket, white tutu, black booty shorts, black character shoes 

    This way, if something goes missing, you can refer to the list and see who it might belong to.

 

  • If you store items on a costume or clothing rack, make a divider with the actor’s name, and keep all their costumes hung up behind it to keep them separate from the other actors. Simply cut a slit to the centre of a paper plate and then a small circle in the centre and pop it on the rack, or use a piece of paper or cardstock folded in half with a notch cut into the top, hung over a hanger.

 

  • Label each item. Ideally, this would be a sewn tag on the collar or waistband of each item, but many amateur companies simply don’t have the time/money/resources to do so. Many times, putting a piece of masking or painter’s tape labelled with the actor’s name on each actor’s hanger AND a bit of tape on the collar/waistband of each item with the actor’s name on it will suffice for a shorter production run. Make sure to remove the tape before laundering, to avoid sticky residue wrecking the costume.

 

  • Give each actor a garment bag (labelled with their name, of course) to store their costumes in. Each item gets hung up and stored inside the bag — even shoes can go in the bottom of the bag — and this way items can be kept somewhat condensed and easy to store in between shows. Just be sure that items actually get hung up and don’t end up in a knotted pile at the bottom of the bag!

 

  • If your changing area has hooks on the wall (for example, in the school’s gym changing rooms), assigning each actor a hook to hang their items can be useful.

 

  • During the show, if there is room, each actor could get a laundry basket with their name on it to throw their stuff into during quick changes, and then after each performance, the actor takes their basket and sorts everything and hangs it up.

 

  • If all else fails and items don’t get hung up or properly stored, after each show, collect all the items that are not hung up and put them in a box. Before the next show, the actor has to “buy back” each item, either with actual cash (usually 25 cents to a dollar per item!) or with a task/dare/”punishment” (like singing to the director, push-ups or sit-ups, etc). I’ve found that this tactic works extremely well. 🙂

8 Quick Tips for Organizing Costumes Backstage, For Community & School Productions

How do you keep your costumes and backstage areas organized?
Share your tips on Facebook, Twitter, or in the comments below!

Extra Credit: Theatre Etiquette: Concerning Costumes, A Young Actor’s Toolkit, 9 Items That Should Be In Every Actor’s Hair Kit

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2 thoughts on “8 Quick Tips for Organizing Costumes Backstage, For Community & School Productions

  1. Having a folding chair for each actor’s pile of costumes can work well, if you have the space. Masking tape label on the chair, shirts over the back, pants on the seat, shoes underneath.
    Of course, I’ve also had kids theatre camps where there were just too many little performers for the space, so everyone had to keep their costumes in a labeled garbage bag. My one fear with this approach is that someone will come backstage and try to be “helpful” by taking out the trash…

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